Confidential Secretary

Tandeen Group Of Companies

Key Competencies & Skills

• Demonstrate excellent secretarial skills, including at least 75 words per minute at the keyboard with a minimum of errors, general bookkeeping and filing skills.
• Ability to use electronic equipment for word processing, data management, information retrieval and presentations.
• Be proficient in the use of Microsoft Office or an equivalent computer program.
• Demonstrate the ability to communicate effectively in English, both orally and in writing.
• Demonstrate appropriate telephone etiquette, with proper voice inflection.
• Demonstrate the ability to maintain confidences.
• Have excellent integrity and demonstrate good moral character and initiative.
• Exhibit a personality that demonstrates enthusiasm and interpersonal skills to relate well with supervisors, colleagues and visitors.
• Excellent knowledge of the company and trends impacting the business
• Ability to respond to common inquiries or complaints from customers, suppliers and sub-contractors.
• Must have work in a similar role for the past five years.
• Must have the ability to handle task in a professional manner with limited supervision.

Main Duties:

1. Perform confidential secretarial and clerical tasks of a varied nature, some of which may be unique to the assigned office, requiring a thorough knowledge of the rules and regulations of the Company.
2. Handle mail and correspondence of the office, responding to routine requests for information, and transcribing, word processing, and proofing letters and responses.
3. Receive visitors and answer telephone calls in a pleasant and efficient manner, communicating effectively in routine, sensitive, and confidential matters.
4. Maintain an efficient and well organized electronic and paper data collection and filing systems, including confidential files.
5. Assist the Chairman/CEO and Managing Director in the preparation of reports and documents by gathering and organizing data, using word processing, copying, collating, and transmitting or distributing final products.
6. Arrange meeting details and handle follow-up activities.
7. Order and maintain office supplies and provisions for the Chairman/CEO and Managing Director.
8. Create and maintain a clean, attractive, orderly, safe, and efficient office environment.
9. Maintained confidential personal correspondence, and personal files of the Company
10. Perform any other duty that may be assigned with time.

Mode of application

Interested applicants should send in detail curriculum vitae including names and addresses of two referees and a cover letter, hard or soft copy to the address: 6 Bangali Drive, Off Wilkinson Road, Freetown, emails: abdulrahmanjalloh98@gmail.com / jallohabdulrahman@tandeen.com Tel: +23278606993, not later than 12:00pm on Tuesday April 26, 2022. Only shortlisted applicants will be contacted.