Finance Officer

National Fertilizer Regulatory Agency

Agriculture & Farming

Freetown, Sierra Leone

Job Type

Full-time

Closing date:

28 February 2022

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About

National Fertilizer Regulatory Agency

Position Summary

The Finance Officer (FO) will be responsible for providing financial support to NaFRA staff, clients and other stakeholders of the Agency. In collaboration with other NaFRA staffs, the FO assists the Finance and Administrative Manager in the preparation of the Agency’s financial policies, budgets and budget reviews including audits. Keep accurate records for all daily transactions; monitors day-to-day financial performance and provide regular update to the Finance and Administrative Manager. Maintain up-to-date financial record system.

Key Relationships

The Finance Officer reports to the Finance and Administrative Manager.

Requirements

Qualification, Professional Experience and Skills

  • BSc. in Finance, Accounting or Economics
  • Possess at least 3 years’ practical experience as Finance Officer or in similar capacity performing all duties related to the complete accounting cycle up to and including the production of income statements, balance sheets and cash flows.
  • Knowledge of financial regulations
  • Experience using financial software
  • Excellent analytical and numerical skills
  • Proficient in Microsoft Office applications (MS Word, Excel and Power Point)
  • Strong knowledge of financial and accounting procedures
  • Strong ethics, with an ability to manage confidential data
  • Excellent organizational and multitasking abilities
  • Strong attention to details and accuracy
  • High level of integrity, credibility, commitment and dedication
  • Good verbal and written communication skills including interpersonal skills
  • Good team player with problem-solving and sound decision-making skills
  • Good time management skills
  • Able to comprehend and communicate written policies and procedures
  • Able to maintain and promote professionalism in interaction with team members and clients;
  • Relevant working experience with public/private sector institutions will be an added advantage

About the Role

Main Duties and Responsibilities

  • Assists with preparation and monitoring of annual comprehensive budgets and all financial reports for the Agency and/or funding agencies including the attention of the Agency’s Board;
  • Assists the Finance and Administrative Manager in implementing financial policies and procedures;
  • Participates in the development of budget proposals;
  • Assists in the financial audits as required;
  • Maintains appropriate filing of financial records, and ensures proper backup of all files;
  • Provides advice and recommendations on financial procedures and practices;
  • Prepares all bank deposits; carry out bank account reconciliations on a monthly basis and when needed, communicates with the bank to understand and reconcile any discrepancies;
  • Prepares requests for cash and ensures all disbursements have appropriate supporting documents;
  • Reconciles cash advances for specific activities once completed;
  • Monitors, manages and reconciles petty cash;
  • Produces invoices and ensures they contain the necessary information to facilitate timely payment;
  • Follows up on outstanding invoices; Identifies funds received, match them to the Units of the Agency or proposed activities and ensures they are recorded manually or in the computer system;
  • Ensures all expenses and requests for disbursements are approved by the appropriate authority;
  • Prepares all cheques within specified time lines;
  • Ensures all accounts payable are recorded manually or in the computer system; Follows up on invoice discrepancies with suppliers;
  • Prepare monthly, quarterly and annual financial reports;
  • Carry out other duties as required and assigned by the Finance and Administrative Manager or NaFRA management.

Duty Station: Based in Freetown with occasional travels to the Provinces.

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