Office Assistant

National Fertilizer Regulatory Agency

Agriculture & Farming

Freetown, Sierra Leone

Job Type

Full-time

Closing date:

28 February 2022

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About

National Fertilizer Regulatory Agency

Position Summary

The Office Assistant will be responsible for undertaking minor office runs and clerical duties in the office. He will be responsible for delivering letters and other official documents to clients, partners and other NaFRA related institutions. He will report to the Administrative Officer

Key Relationships

The Admin. Assistant reports to the Administrative Officer.

Requirements

Qualification, Professional Experience and Skills

v Secondary level education, preferably Minimum SSS2 or GCE ‘O’ Level

v At least 3 years of related work experience

v Good understanding of office management procedures

v Working knowledge of office equipment

v Possess basic computer literacy skills

v Ability to maintain a high level of confidentiality

v Enthusiastic and Reliable

v Basic speaking, writing and reading in English

v Hard working and committed

v Good physical fitness

v Good interpersonal skills

v Ability to execute task on time with minimal supervision

v Ability to interact with others in respectful manner, and reacts constructively to performance feedback from supervisor and other staff members

v Positive and constructive approach to daily work activities

v Good time management skills

v Must not exceed 35 years of age

About the Role

Main Duties and Responsibilities

§ Sorts and distributes letters and other official documents to the appropriate recipient in a timely manner as required

§ Assists with organising NaFRA events when necessary

§ Assists Administrative Officer in arranging meetings venues and providing the requisite materials and equipment

§ Photocopies, scans, and assists in the filing of official documents

§ Assists the Procurement and Logistics Officer in maintaining stock of supplies by anticipating work requirements, ordering supplies, and distributing supplies where necessary

§ Assists the Administrative Officer in the monitoring level of office supplies for appropriate action

§ Maintain trusting working relationships with colleagues and clients

§ Perform receptionist duties when needed

§ Supports the Administrative Office in ensure timely servicing and repair of office equipment.

§ Officially perform any other duties assigned by NaFRA management.

Duty Station: Based in Freetown with occasional travels to the Provinces.

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